An Employee Ambassador Programme can be a powerful tool for fostering a positive company culture, enhancing brand reputation and driving business success. In this article, we will outline the steps for creating an effective Programme, drawing inspiration from companies that have successfully implemented this strategy.

What is an Employee Ambassador Programme?

It is a strategic initiative that aims to engage and empower employees to become brand advocates, promoting the company's culture, values and mission to external audiences. The programme typically involves identifying and training a group of employees who are passionate about the company and who possess excellent communication skills. These employees, or "ambassadors," represent the company in various ways, such as sharing positive experiences, promoting the company's products or services, and showcasing the company's culture on social media platforms, at industry events, or through other channels.

Steps to follow when creating an Employee Ambassador Programme

STEP 1: Define programme objectives and goals

Before launching establish clear objectives and goals for the programme. These may include:

• Enhancing your employer brand: Strengthening your organisation's reputation as a great place to work by showcasing your company culture, values and employee experiences; ultimately attracting top talent in the process.

• Increasing employee engagement and satisfaction: Fostering a sense of pride and belonging amongst employees by involving them in the promotion of your brand -  this can lead to higher job satisfaction and overall engagement.

• Boosting social media reach and engagement: Leveraging the collective social media networks of your employee ambassadors to expand your brand's reach, driving increased engagement, and enhancing brand visibility.

• Encouraging peer-to-peer referrals: Empowering your employee ambassadors to refer qualified candidates from their personal and professional networks, contributing to a more robust talent pipeline and potentially reducing hiring costs (especially in this talent short market).

• Fostering a sense of community and camaraderie: Strengthening the connections between employees by encouraging them to share their experiences and support each other's ambassadorship efforts. This promotes a positive work environment and a sense of unity.

• Improving customer relations: Using the personal connections and insights of your employee ambassadors to better understand and address customer needs and concerns, leading to improved customer satisfaction and loyalty.

STEP 2: Identify and recruit employee ambassadors

It is important to ensure that you are selecting individuals who can effectively represent your company in a positive light. Here are a few points to consider:

• Define ambassador criteria: Start by outlining the specific qualities, skills, and characteristics you are looking for in your employee ambassadors. These may include enthusiasm for the brand, strong communication skills, an active social media presence, leadership qualities and a positive attitude.

• Internal nominations: Encourage managers and team leaders to nominate employees who they believe embody the desired ambassador qualities. This helps to create a sense of excitement around the programme and ensures that those who are already demonstrating brand advocacy are recognised for their efforts.

• Employee applications: Implement an application process where interested employees can submit their resumes, cover letters, or even short video presentations explaining why they would make excellent brand ambassadors. This process allows employees to express their interest and commitment to the programme proactively.

• Review candidates: Carefully review the nominations and applications received to identify candidates who best align with your ambassador criteria.

• Conduct interviews: Engage in one-on-one conversations or group interviews with the selected candidates to further assess their suitability for the ambassador role. Use this opportunity to gauge their enthusiasm, understanding of the brand and ability to articulate the company's values and culture effectively.

• Diverse representation: Aim to select ambassadors who represent a diverse cross-section of your workforce, including individuals from various departments, levels of seniority, and backgrounds. This diversity will ensure that your Employee Ambassador Programme resonates with a broader audience and provides a more comprehensive representation of your company culture.

Of course, you could encourage ALL your employees to be brand ambassadors, instead of a selective few (see below for how Ritz-Carlton does it).

STEP 3: Provide training and support

Equip your employee ambassadors with the knowledge and skills necessary to represent your brand effectively. Offer training sessions on social media best practices, communication techniques and company values. Providing ongoing support and resources will ensure that your ambassadors feel confident and empowered in their roles.

STEP 4: Develop a content strategy

Collaborate with your employee ambassadors to create engaging and authentic content that showcases your brand's culture, values and achievements. This content can be shared across various platforms, including social media, blog posts and video testimonials. Encourage your ambassadors to share their personal stories and experiences to create a more relatable and genuine connection with your audience.

STEP 5: Establish guidelines and policies

To maintain consistency and protect your brand's reputation, develop clear guidelines and policies for your Employee Ambassador Programme. These guidelines should cover topics such as appropriate language, confidentiality, and disclosure requirements. Ensure that your ambassadors understand and adhere to these policies. It is also worthwhile revisiting these from time to time, and continuing to monitor them .

STEP 6: Monitor and measure success

Regularly evaluate the performance of your Programme by tracking key metrics such as engagement, reach and conversions. Also evaluate against the Objectives and Goals set out in Step 1. By monitoring your programme's success, you can identify areas for improvement and celebrate the accomplishments of your employee ambassadors. At the very least a review should be conducted annually, but we recommend six-monthly reviews given the dynamic environment.

STEP 7: Recognise and reward your ambassadors

Show appreciation for your employee ambassadors. This can include public acknowledgements, tokens of appreciation, or even career development opportunities. Recognising and rewarding your ambassadors will foster loyalty, encourage continued participation and inspire others to join the programme.

CASE STUDY: RITZ-CARLTON HOTEL COMPANY

The Ritz-Carlton Hotel Company, a global luxury hotel chain lives by the motto “We are Ladies and Gentlemen serving Ladies and Gentlemen.”

They embody this motto in a well-established employee ambassador program that focuses on its "Ladies and Gentlemen" (the company's term for its employees). This program emphasises empowering employees to create memorable guest experiences through exceptional service and to enhance the hotel's brand image. Their programme is different in that every employee is considered an ambassador.

The Ritz-Carlton's approach to employee ambassadorship begins with its comprehensive employee training and development program, where employees are taught the company's core values and service standards. Each employee is then empowered to take personal responsibility for delivering exceptional guest experiences and resolving any issues that may arise.

The company's daily "line-up" meetings further reinforce the importance of employee ambassadorship. During these meetings, employees share stories of exceptional guest service and discuss ways to improve their performance. This helps create a strong sense of pride and accountability among the hotel's staff.

The Ritz-Carlton's Employee Ambassador Program has been highly successful in driving customer satisfaction and brand loyalty. The company's commitment to exceptional service has earned it numerous industry accolades and awards, cementing its status as a global leader in luxury hospitality.

By consistently investing in its employees and fostering a culture of empowerment and accountability, The Ritz-Carlton has been able to turn its "Ladies and Gentlemen" into effective brand ambassadors, setting a benchmark for exceptional customer service in the hospitality industry.

CONCLUSION

Dovetail Brand Engagement uniquely brings Human Resources, Marketing services and Events management together in order to drive full brand engagement across consumers and employees. More >